Rental Opportunities at Elmwood Community Center

Maintenance Requirements

Set-Up and Break-Down 
Events are booked with specific start and conclusion times. When making reservations, you should be certain that the time frame you book includes ample time to set-up and break-down your event.  As a courtesy, Elmwood Community Center allows an additional fifteen-minute set-up period to bring in equipment or decorate the room prior to the designated start time. All requests for additional time must be discussed with the Facility Manager prior to the event. Your group is expected to clean-up, remove all equipment and vacate the building by the designated conclusion time. Failure to do so will result in an overtime charge, or in the forfeiture of part or all of your security deposit.  

Decorations
You may decorate the area you have rented, but decorations may not be glued, stapled, or nailed to any part of the walls, ceilings, windows, draperies, blinds or light fixtures. Decorations may be taped to the walls, blackboards or bulletin boards, and care should be taken to remove them so that there is no damage to the facility. Due to fire regulations, no live green boughs or wreaths may be used in any part of the facility. You must discuss your plans to use any other potentially flammable decorations with the Facility Manager at the time your event is booked.   

Clean Up 
It is your group's responsibility to restore the facility to the condition in which it was rented.  You are responsible for the complete clean-up and disposal of garbage/trash in the containers provided in the rental area. In some instances, the Facility Manager may require your group to dispose of trash in the receptacles outside the building. Brooms, vacuums and trash bags are available at no cost.  Caterers must remove all equipment and supplies from the facility at the conclusion of the event. No food, liquor or equipment may be stored overnight.

Inspection
The Elmwood Community Center staff will inspect the rental area upon your arrival, and you will be asked to sign an inspection form attesting to the condition of the room. After the event, the facility's personnel will inspect the room again. Any damages to the room caused by your group or caterer, or unsatisfactory clean-up will be charged to your group.

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