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Town Clerk's Office

Welcome to the West Hartford Town Clerk's Office! 

Due to the Covid-19 emergency our offices will be closed to the public.  Please check this website daily for updates.  See important information below regarding obtaining services from our office. The town clerk’s office cares deeply about your safety and the safety of its staff.  Thank you for your cooperation and understanding.



Absentee Ballot Application for the August 11th Primary Are Being Mailed! Voter Hotline Activated!

West Hartford residents will begin receiving Absentee Ballot Applications from the Secretary of State’s Office in the mail starting today.  Applications will be sent only to registered Democrats and Republicans, as it is for the August primary only.

If you wish to receive a ballot, please complete the application and return it in the self-addressed stamped envelope provided. If you do not receive an application by July 15th, and wish to receive a ballot, please call our Voter Hotline at 860-561-7458.  Please note:  Ballots will be mailed out starting July 21stIf you have any questions regarding the application or how to register to vote please go to our website at WestHartfordct.gov under “Town Clerk “ for Absentee Ballots, or “Registrar of Voters” for Voter Registration and additional information.  Our Voter Hotline at 860-561-7458 is operational Monday through Friday from 8:30 – 4:30.


Presidential Preference Primary August 11, 2020
In order to vote in the primary you must be a registered Democrat or Republican. To check your voter status click here.  The Secretary of State's Office will be mailing Absentee Ballot Applications to ALL registered Democrat and Republicans in the next few weeks.



Due to current health concerns in order to encourage the use of our Land Record Portal and limit public contact within our offices, we are offering the use of our E-Search portal at no Subscription fee for a limited time. You will be sent an invoice for any images printed. Click here for the application form to register.  Send the completed registration form to either Madonna@westhartfordct.gov or Cindy.Porrini@westhartfordct.gov. Please DO NOT fax the application. Land Recordings will continue to be accepted via mail, FedEx, UPS.  We will also accept Land Recording via courier or delivery agent.  Please have them call 860-561-7502 when they arrive at Town Hall.  A representative from the mailroom will pick up the package and hold it in the mailroom for next day processing.  Please make sure that your documents are placed in a manila envelope with your name printed clearly on the outside and that it is for the Town Clerk office. We do not email receipts for land recordings. If you would like a receipt for your land recording(s), you must include a self-addressed stamped envelope with your documents. All recording information can be found clicking here.  If you wish to file your documents electronically you may contact any of our four E-Recording agents to file land records electronically.  Click here for complete listing. E-Recordings will be accepted on Monday through Friday between the hours of 10:00 am and 2:00 pm. All land documents will be processed Monday through Friday in the order in which they were received. Please email a staff member if you have additional questions or need access to maps. You may send your request to Madonna@westhartfordct.gov, Cindy.Porrini@westhartfordct.gov or Carol.DiTaranto@westhartfordct.gov.                                                                


Please mail all requests for birth, marriage and death certificates to 50 South Main Street, Room 313, West Hartford, CT 06107.  Please click here for request forms.  Please make sure to include payment and all required identification.

For marriage licenses click Getting Married in West Hartford.


All other services may be done via mail.  For any urgent manner, please email a staff member at the above email address. For urgent matters, please contact us by phone: 
Madonna King - 860-561-7449
Cindy Porrini - 860-561-7433
Essie Labrot - 860-561-7447.

All notary services are suspended until further notice.

Address & Phone:
West Hartford Town Hall
50 South Main Street, Room 313
West Hartford, CT 06107
(860) 561-7430
Fax: (860) 561-7438

Office Hours: Closed

Land recordings must be processed
15 minutes prior to our closing time.
2020 Holiday Schedule